Forget about filling out an endless number of inquiry forms online — hoping that you’ll actually hear back from somebody … anybody. Share your vision, details, and budget with us in less than five minutes via our simple online form. This will kickoff the process and help our team identify which vendors are the best option for you.
We’ll send you quotes with listings that match your event needs. Each listing will include estimated pricing for location, food, and other services (like AV, private rooms, menus, DJ, etc.), along with reviews, photos, parking details, hours of operation, and minimum requirements. If you have preferred merchants, we will contact them and get their quotes. Basically, we’ll send you everything you could ever possibly need to know to help you make the best selection for your event.
Before you sign any contracts, you need to know if a vendor can handle your specific event requirements. You need to finalize menus or other services. You also need to know the EXACT amount your event will cost you. We’ll do all the legwork for you, including collecting deposits and creating a payment schedule for all parties so everyone is on the same page.
|Package Features||VIRTUAL PLANNER||BASIC|
|To book multiple merchants and venue||To book a restaurant or caterer.|
|Up to 3 quotes of preferred venues or vendors that match your needs.|
|Detailed descriptions and pictures of the services and amenities available for your event.|
|Customization of services, and quotes comparison.|
|Booking, notifications for payments and final updates.|
|Optional venue visit set-up.|
|Final event details with summary of services for all vendors, including seating arrangements and menus|
|Final payment schedule and contracts for all the vendors.|
|Additional services for a fee: food pick-up, and set-up (Contact us for details).|
|Approximate hours saved||8 - 12||4 - 8|
Maybe you’re a people manager, senior principal, programmer, UX designer, business owner, tech founder, director, executive assistant, office manager, or even a [insert your title here].Doesn’t matter.The point is that...
And you hate the fact that even though you already wasted 4 hours of your precious time yesterday — in search of vendors that fit into your budget — you have little to show for it today.Nada. Zilch. Zippo.
It’s like you’re starting your search from scratch every single day.
...You don’t need an infinite amount of time, previous event planning experience, or a fat budget in order to plan and execute an exceptional event.
You need Plan4event, a new concierge platform that curates vendors in the San Francisco Bay area, based on your budget, your event criteria, your preferences, your vision … and your personality.
Within each of our listings, we organize quotes, pictures, critical info, and fine details from multiple vendors (like the DJ, AV, and catering) so you have an accurate quote for the entire event. Not just a thin slice of it.
“The detailed information I received with the quotes was excellent — it included four different vendor listings, along with their unique requirements, prices, reviews, service and amenity descriptions, response time, and photos.
Not only was the vendor listing incredibly useful, it saved me a ton of time. Probably close to 8 hours of work.”
Or even a happy hour...
Regardless of the type of event, we simplify the chaos — so you don’t have to stress.
“Despite the fact that I didn’t have a large budget for this particular event ($1K), Plan4event provided a wide variety of vendor recommendations...
If I had not used Plan4event, I would have spent several hours visiting websites, submitting requests for info, and following-up. Or I would have had to delegate the task to a virtual assistant and pay for that expense.
I really felt like I had a concierge service vs. an impersonal automated experience. I received the professional feedback and direction I needed, without any pushiness or pressure.”
These vendors MUST pass our rigorous 5-star certification and embody excellence in the following:
Verification of Services
Flexibility and Friendliness
We believe every event — regardless of size and budget — deserves the best vendors, the best experience, and the best service.
If we can’t find vendors that fit within your budget, we won't charge a fee. It’s as simple as that.
If we do additional research for you and communicate back and forth with merchants to customize the quotes, and you don’t end up selecting ANY of the vendors, we discount $30 from our pricing. In such case, you would pay $35 if the quotes only included restaurants or caterers (Basic package), or $165 if the quotes included multiple merchants such as venues, caterers, photographers or others (Virtual Planner package)
Because we want you to feel 100% confident in the service providers we select for you.
Time is your most valuable asset.
And we refuse to see you waste it (...manually searching the Internet for vendor pricing and pertinent info) when we can AUTOMATE the entire vendor acquisition process for you.
Because turning data into simple solutions that can actually solve your biggest problems is WHAT WE DO BEST.
As the Risk Manager for Checkout at Google, back in 2007, Maria found herself working 12+ hour days managing a growing department, while also spending 10+ hours of her week researching a variety of venues for her upcoming team-building event.
With a Masters in Engineering and Management Systems and a background focused on organizing data at companies like PayPal, Maria was determined to use technology to automate the search process for busy team leaders — leaders who would never consider themselves event planners, despite the fact that they were planning a handful of events throughout the year.
The biggest problem Maria faced…
She couldn't find prices on any of the vendor’s websites. So she had to take time out of her jam-packed schedule to make dozens of phone calls and go back and forth ad nauseum — only to realize the vendors she was contacting were NOT even within her budget.
It’s easy to forget WHY you're planning an event and the value behind creating a unique experience for your colleagues, clients, or community when you’re absolutely STRESSED trying to build something from nothing — with no support, no budget, and no system in place.
With Plan4event, you never have to waste another hour of your time Googling ‘best local restaurant for a group’ or ‘team-building location’ or‘networking venue’ again. We’ll do the work so you can do your work.
"Maria has turned a broken (...and highly frustrating) event acquisition process into a new concierge service that will not only save you time, it will also provide you with vendor options that fit your budget, your preferences, and your personality."